The purpose of our Team Leader role is to lead and optimize the running end-to-end Procure-to Pay (PtP) activities in EMEA, in line with strategy, policy and guidelines in such a way that the operational and tactical PtP processes run efficiently and effectively meeting the agreed service levels ensuring stakeholder satisfaction. 

In this position you will need to organize and manage the team effectively and continuously optimize processes to improve quality with less costs. Being responsible for meeting KPIs, Continuous Improvement (CI) targets, providing leadership, people management and coaching to the team members through leading performance is also an important part of the role. 

What we ask:

• Bachelor's/Master's degree in a field related to Finance or Procurement
• 5+ years of experience in Accounts Payable/Procure-to-Pay from a multinational company or a Shared Service environment
• At least 2+ years of leadership experience with people management in a managerial/team leader position (preferably with at least 8 direct reports)
• Knowledge of ERP systems, reporting tools and Office applications (SAP, Coupa, Alusta, Power BI, Excel)
• Excellent and comprehensive E2E PtP process knowledge
• Shared service experience in the food & beverage sector is an advantage
• Excellent communication, problem-solving, influencing and interpersonal skills
• Strong people & stakeholder management in a multicultural environment
• Ability to influence and inspire
• High degree of autonomy, ability to make decisions on own level and handle escalations
• Continuous improvement mindset, ability to drive change
• Result driven with 'can do' attitude
• Excellent English language skills (both written & verbal). Any additional European language knowledge (e.g. Dutch) is an advantage
• Analytical skills
• Data driven decision making 

What we offer:

• Cafeteria package (650.000 HUF gross/year)
• Home Office allowance (30.200 HUF gross/month)
• Sustainable Travel allowance (20.000 HUF gross/month)
• MetLife life- and accident insurance
• Medicover package (Spring White & Hospital+ package)
• Grade allowance (20.000 HUF NET/month)
• Annual bonus (10%)
• Home office opportunity (3 days/week)
• Opportunity to bring in your ideas and to develop further
• Challenging tasks with real added value
• Cheerful environment with colleagues from different cultures 

Vacancy description:

Organize, manage and optimize team on the sourcing and helpdesk activities:

• Processing/Sourcing of purchase requisitions based on procurement policy and sourcing guidelines and ICF framework
• Processing of Indirect Materials & Services purchasing requests in Coupa/SAP PtP systems
• Supporting the resolution of invoice mismatches on price.
• Monitoring indirect blocked invoice trends, identifying, analyzing and logging root causes, initiating elimination projects with peer departments (Category/Business Procurement, Accounts Payable, Record-to-Report, IT, etc)
• First line of support on PtP systems (Coupa, Alusta, Snow, SAP) related questions via phone and/or e-mail.
• Making sure systems are kept clean and data is consistent in working closely on reducing GR/IR volumes through training of end users and in working with the process control team
• Acting as SPOC for stakeholders and a gatekeeper to the company's procurement process

Organize, manage and optimize team on the invoice processing scope (3rd party, Interco, Trade spend claim invoices):

• Daily management of invoice processing scope with medium/high complexity, in line with corporate policies, guidelines and SLAs with OpCos
• Daily management of touchless invoice PO processing via various electronic submission channel/platform (CSP, eXML etc)
• Monitoring, investigating and resolving integration errors in a timely manner to avoid late payments
• Responsible for NoPo rejection process
• Responsible for 3-way-match invoice mismatch handling
• Responsible for monitoring the invoice duplicate check by the team members
• Support the investigation of the GRIR activities with the PTP Content & Control Team
• 2nd level resolver for queries from PTP Content & Control Team
• Monitoring of process performance and workload on a daily basis to identify actions and solutions
• Resolution of escalations from suppliers and OpCo's
• Lead recurring leading performance session to continue working on the touchless process within the Invoice Processing function

Organize, manage and optimize team on the invoice receipt scope:

• Daily management of invoice receipt/scanning activities for 3rd party supplier invoices (PO, Non-PO), Interco, Trade Spend Claim and employee claims
• Daily monitoring of invoice submission via AP generic mailbox to be processed for scanning and invoice posting
• Validating invoices and supporting documents following the procedure in Routty, Kofax, Alusta within the SLA
• Daily checking of the interface between Routty/smartpdf and COUPA/Alusta and highlight integration errors/issues
• First point of contact to connect with the requestor, OPCO or vendor on scanning issue resolution
• Provide support in query resolution related to pending invoices in SOA, late payment etc.
• Coordinates activities and prioritizes tasks within medium/high complex contexts
• Monitoring of process performance and workload daily to identify actions and solutions
• Maintaining documentation following local legislation and company policies
• KPIs creation and monitoring weekly team’s performance on RSO & Routty
• Monitor, follow-up and manage key performance metrics to provide the success of scope extension

People management:

• Leads, coaches, mentors, develops and appraises employees within own team through leading performance
• Implements a robust back up and knowledge retention plan within own team
• Empowers people by making sure the decisions are made on the lowest possible level of the organization
• Ensure proper staffing, development and motivation of personnel
• Completes regular performance evaluation and personal development related discussions

Budget:

• Translate the overall FrieslandCampina/Finance/Procurement strategy and PtP input into a year plan/budget for the PtP team as part of the GBS organisation and acquire approval
• Ensure implementation and assessment of the financial (year) plan/budget for the department that is aligned and approved by GBS LT

Reporting and Management information:

• Provide insights at request or at own initiative regarding developments by means of periodical and ad hoc reports and/or analyses
• Ensure monthly KPI/OPI reports are produced (QBR, MBR, SPR), according to defined formats, procedures and legislation. Safeguard accurate and timely reports towards key stakeholders on key performance indicators

Project and process optimalization:

• Identify bottle necks in (work) processes, provide proposals on improvement opportunities, ensure implementation after approval and track progress.Lead continuous improvement in the ways of working within the team and the daily operations, interactions with other key stakeholder teams
• Lead and support initiatives within P2P and GBS in process and tool standardization (eg. ServiceNow) that drive performance efficiency

“The right profile to work for our Shared Service Centre EMEA in Hungary? There's no golden rule on that. We're always looking for a good combination of everything – a perfect mix of different characters. The strength of the team is each individual member. The strength of each member is the team."